Administrative Assistant (Accounting Dept Support) - Temp LOA Coverage

Location: Pasadena, CA 91107 (Onsite)
Pay: $22-$24/hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM (approx. 30 hrs/week until May/June)
Duration: 3-6 months | Maternity Leave Coverage
Start Date: Early April

Job Summary

Seeking an Administrative Assistant with strong Excel skills and accounting support experience to assist a small 3-person accounting team. This role provides essential invoice processing, data entry, and payment coordination during a maternity leave period.

Key Responsibilities

• Process and code invoices with high accuracy
• Perform heavy data entry and maintain organized accounting records
• Match invoices to the correct accounts and verify documentation
• Assist with payment processing and follow-up
• Support the accounting team with general administrative duties
• Manage scheduling, filing, and communication as needed
• Navigate proprietary produce software (training provided)

Requirements

• Strong Excel skills (sorting, filtering, basic formulas)
• Experience in administrative support with accounting overlap
• High attention to detail and accuracy
• Fast learner with the ability to work independently
• Reliable, organized, and comfortable in a small team environment
• No specific accounting software required (training provided)